Jobs Opportunity Kenya: Strategic Information Officer Job Vacancy - EGPAF Pamoja Project

Jobs Opportunity Kenya: Strategic Information Officer Job Vacancy - EGPAF Pamoja Project

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to recruit the following position for the EGPAF PAMOJA PROJECT

The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.

Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.

The project office will be based in Kisumu and seeks to fill the following position:

Ref: PMJ/SIO/2010
Strategic Information Officer
1 Post

Summary
Under the supervision of the Deputy Project Director, the Strategic Information Officer will work to ensure furtherance of the Pamoja Project agenda of improving quality of integrated HIV services through continuous quality improvement, data quality assessments, technical assistance and capacity building to Pamoja Project technical staff, health care workers, and data management staff based at the district and facility level in support of strategic information activities.

S/he will provide oversight to the Data management officers and all other SI, M&E and data management components within the Pamoja Project and at the facility level.

Primary Responsibilities
    * Coordinate all Pamoja Project SI and M&E activities
    * Ensure regular, accurate, timely and quality monitoring reports from health facilities on all required indicators
    * Work closely with the Pamoja Project management team to manage all strategic information activities
    * Work very closely with the District and Facility Health Records Information Officers, DASCOs, DHMT to ensure timely collection, collation, analysis and transmission of information
    * Provide feedback to health facilities and DHMT to ensure quality data management
    * Working closely with the Quality Improvement Program Officer, conduct regular data quality assessments and incorporate these into routine program monitoring to ensure continuous quality improvement
    * Conduct periodic site visits in liaison with the project management team to provide feedback, monitor progress, address challenges, and build capacity of point of care staff to use information for planning and decision making
    * Facilitate development of Pamoja Project, district and facility work-plans and help track progress towards set goals, targets and other deliverables
    * Work closely with the Pamoja Project management team to plan, organize and execute district experience sharing and feedback meetings and arrange for additional training to fill identified gaps
    * Represent the Pamoja Project at stakeholder and Technical working Group meetings and participate as appropriate
    * Supervise the data management officers to ensure that information generated is entered into an appropriate data base, is cleaned and analyzed and packed in a format that is easily understood to improve service delivery
    * Facilitate the data management officers to enter all project data and upload into GLASER in a timely manner
    * Liaise with Tunaweza Project Strategic Information Officer and EGPAF HQ M&E contacts to respond to all queries concerning project data

Knowledge and Skill Requirements
    * BSc Degree in Social Sciences from a recognized University
    * MPH or MSc will be an added advantage
    * Minimum of 5 years experience in providing technical and managerial support in strategic information and M&E activities
    * Proficiency in computer packages for generating and analyzing reports
    * Working knowledge of USG funded programs and reporting requirements
    * Documented evidence of HIV/AIDS strategic information or M&E training as part on continuing professional development
    * Excellent facilitation skills and knowledge of adult learning techniques
    * Familiar with and experience in NASCOP/MOH reporting requirements and data collection tools
    * Must understand PEPFAR reporting requirements and is familiar with indicator reporting requirements
    * Dedicated team player with excellent organizational, interpersonal, communication, report writing and analytical skills
    * Details oriented

Application and Contact Details:
Interested qualified candidates are requested to submit a letter, a resume and names of three references to kenyarecruitment@pedaids.org by 15th October, 2010.

To ensure timely review of your credentials, please insert the job reference number in the subject line of the email.

Please note that only shortlisted candidates will be contacted.

EGPAF is mainly funded by the United States Agency for International Development (USAID) and Centres for Disease Control and Prevention (CDC).

The PAMOJA Project is funded by CDC.

EGPAF is an equal opportunity employer.

Please visit our web site www.pedaids.org for more details on the Foundation.

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ICT Officer Job Vacancy - EGPAF Pamoja Project

ICT Officer Job Vacancy - EGPAF Pamoja Project

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to recruit the following position for the EGPAF PAMOJA PROJECT

The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.

Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.

The project office will be based in Kisumu and seeks to fill the following position:

Ref: PMJ/ICT/2010
ICT Officer
1 Post

Summary
Reporting to the Senior Finance and Administration Officer, this role will support ICT capacity in the Project Office that will support the organization and contribute to its effectiveness, quality and accountability.

Primary Responsibilities
    * Support development of new ICT systems and enhance the existing ones
    * Support a culture of innovation and creativity in seeking ICT solutions to organizational challenges.
    * Ensure implementation and monitoring of the ICT Strategy to enhance the delivery of services, while clearly demonstrating ability to meet deadlines
    * Customize ICT systems into an interactive infrastructure which enables faster access to data and information and the sharing of ICT resources by users
    * Assure functionality of operating systems, network and applications software for effective communication and put in place measures which ensure security, privacy and integrity of ICT systems;
    * Maintain and/or develop new databases on a need basis;

    * Ensure Disaster and Recovery management
    * Perform any other tasks as may be delegated Regularly visit field sites for monitoring and support purposes
    * Support staff and partner capacity building on ICT
    * Document and regularly update ICT policies and procedures in the sub- office, and ensure staff adherence to policies

Knowledge and Skill Requirements
    * Diploma in Computer Science, Information Technology or equivalent from a recognized institution.
    * Proficiency in leading edge computer technologies, programming and practical knowledge of databases.
    * Ability to conceptualize and convert ideas into solutions; At least two years of relevant experience
    * Excellent interpersonal relations and communication skills.
    * Certification from relevant recognized professional bodies.

Application and Contact Details:
Interested qualified candidates are requested to submit a letter, a resume and names of three references to kenyarecruitment@pedaids.org by 15th October, 2010.

To ensure timely review of your credentials, please insert the job reference number in the subject line of the email.

Please note that only shortlisted candidates will be contacted.

EGPAF is mainly funded by the United States Agency for International Development (USAID) and Centres for Disease Control and Prevention (CDC).

The PAMOJA Project is funded by CDC.

EGPAF is an equal opportunity employer.

Please visit our web site www.pedaids.org for more details on the Foundation.

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Office Assistant Job Vacancy - EGPAF Pamoja Project

Office Assistant Job Vacancy - EGPAF Pamoja Project

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to recruit the following position for the EGPAF PAMOJA PROJECT

The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.

Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.

The project office will be based in Kisumu and seeks to fill the following position:

Ref: PMJ/OA/2010
Office Assistant
1 Post

Summary
Reporting to the Office Administrator, the incumbent will undertake general office cleaning, run office errands and administer the front office in absence of the Administrative Assistant

Primary Responsibilities
    * Responsible of daily office cleanness and the properties(floor, windows, doors, ceiling, equipments, furniture and kitchen utensils)
    * In absence of Administrative Assistant, ensure that all incoming/outgoing calls, faxes and letters and official documents are recorded and kept well into respective files/place.
    * Prepare staff tea (if need be) and other office requirement as scheduled by office time table.
    * Ensure that all files are kept properly and office supplies are issued and recorded in store ledger.
    * Ensure that Foundation properties are kept clean and safe all the time.
    * Maintain records and report on every office supplies (office/kitchen supplies)
    * Running office errands e.g. mail posting and delivery of letters and payment of office bills
    * Photocopying and binding of documents.
    * Keep the reception area tidy and welcoming during office hours
    * Any other routine office errand duties assigned by the Office Administrator

Knowledge and Skill Requirements    * Secondary education, college education is preferable
    * Able to write and speak fluently in English
    * Computer literate and knowledge to operate office equipment (photocopier, fax, telephone and scan machine)
    * Have excellent interpersonal, organizational and customer care skills
    * Self motivated
    * Female applicant are highly encouraged
    * Experience at least 3 years working with reputable organizations as an office Assistant
    * Any college certificate or diploma from reputable institution will be an added advantage.

Application and Contact Details:
Interested qualified candidates are requested to submit a letter, a resume and names of three references to kenyarecruitment@pedaids.org by 15th October, 2010.

To ensure timely review of your credentials, please insert the job reference number in the subject line of the email.

Please note that only shortlisted candidates will be contacted.

EGPAF is mainly funded by the United States Agency for International Development (USAID) and Centres for Disease Control and Prevention (CDC).

The PAMOJA Project is funded by CDC.

EGPAF is an equal opportunity employer.

Please visit our web site www.pedaids.org for more details on the Foundation.

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Jobs Opportunity Kenya: Administrative Assistant Job Vacancy - EGPAF Pamoja Project

Jobs Opportunity Kenya: Administrative Assistant Job Vacancy - EGPAF Pamoja Project

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to recruit the following position for the EGPAF PAMOJA PROJECT

The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.

Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.

The project office will be based in Kisumu and seeks to fill the following position:

Ref: PMJ/AA/2010
Administrative Assistant
1 Post

Summary
Reporting to the Senior Finance and Administration Officer, the incumbent will provide administrative support to the project office.

Primary Responsibilities
    * Ensure good relationship between the Foundation and the public in person, over the phone, and through e-mails when interacting with or visiting the Office.
    * Maintain reception information/literature.
    * Keep the reception area tidy and welcoming during office hours.
    * Ensure office access procedures are followed at all times
    * Acknowledge, handle and distribute both incoming and outgoing mail and parcels accordingly.
    * Maintain and control office supply, stationery, and kitchen supplies for the office.
    * Oversee and facilitate hotel, transport logistics, visa requirements, and other travel needs for both local and international staff and visitors.
    * Manage key vendor relationships with local hotels, Travel Agency, and other third party providers
    * Contract maintenance of all office equipment in conjunction with ICT: Ensure that all office equipment and work space properly maintained and serviced. Follow up with vendors for after sale service and maintenance
    * Oversee proper running of utilities for the building such as electricity water and proper function of telephone lines.
    * Assess Admin policies and procedures on an on-going basis to identify and propose new policies or changes as needed, in addition to monitoring the implementation of existing Admin policies to ensure they are being properly adhered to.

Knowledge and Skill Requirements
    * Secondary education, college education is preferable
    * Able to write and speak fluently in English
    * Computer literate and knowledge to operate office equipment (photocopier, fax, telephone and scan machine)
    * Have excellent interpersonal, organizational and customer care skills

    * Self motivated
    * Female applicant are highly encouraged
    * Experience at least 3 years working with reputable organizations as an office Assistant
    * Any college certificate or diploma from reputable institution will be an added advantage.

Application and Contact Details:
Interested qualified candidates are requested to submit a letter, a resume and names of three references to kenyarecruitment@pedaids.org by 15th October, 2010.

To ensure timely review of your credentials, please insert the job reference number in the subject line of the email.

Please note that only shortlisted candidates will be contacted.

EGPAF is mainly funded by the United States Agency for International Development (USAID) and Centres for Disease Control and Prevention (CDC).

The PAMOJA Project is funded by CDC.

EGPAF is an equal opportunity employer
.
Please visit our web site
www.pedaids.org for more details on the Foundation

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Jobs Opportunity Kenya: Procurement and Logistics Officer Job Vacancy - EGPAF Pamoja Project

Jobs Opportunity Kenya: Procurement and Logistics Officer Job Vacancy - EGPAF Pamoja Project

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to recruit the following position for the EGPAF PAMOJA PROJECT

The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.

Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.

The project office will be based in Kisumu and seeks to fill the following position:

Ref: PMJ/PLO/2010
Procurement and Logistics Officer

1 Post

Summary
Reporting to the Senior Finance Administration Officer, the incumbent will give overall support on all programme procurement and logistics matters.

Primary Responsibilities
    * Ensuring that all procurement and logistic activities for the program are done in compliance with EGPAF rules, donor and government regulations.
    * Develop, maintain and continually update the Pre-approved vendors register.
    * Participate in the development and constant improvement and standardization of procurement and logistics systems within EGPAF.
    * Plan, implement and/or supervise key services in the general administration and procurement process including areas of asset management, fleet management, property maintenance, general supply chain and functioning.
    * Advice Programme Manager on all issues related to procurement and logistics, and ensure transparency and accountability in all activities
    * Coordinate all transport request and hotel bookings for the program.
    * Initiate VAT exemptions process and tracking for the programme.
    * Any other reasonable duty as requested by line management
    * Provide inputs to budgets and project proposals for procurement and logistics activities.
    * Develop a system of tracking procurement and logistics requests and generate status reports
    * Vehicle maintenance: Ensure that all project vehicles are properly maintained and log books are daily recorded.
    * Provide log book and fuel records to Procurement and Logistics Department on a monthly basis.
    * Maintain/update Drivers’ travel Advance and Expense Register
    * Maintain/update Personnel Activity Report (PAR) for Drivers and Day Guard
    * Maintain/Update fuel monitoring Register for the project vehicles.
    * Coordinate activities of Drivers and use of project vehicles in accordance with the needs of the office and its staff.

Knowledge and Skill Requirements
    * CIPS HND in store, logistics management or equivalent.
    * At least one year’s experience in logistics and procurement in a busy organization
    * Knowledge of principles of stock management, logistical issues specific to the humanitarian context, general principles of procurement and supply chain, basic knowledge of customs clearance and transport with at least some experience and knowledge of managerial responsibilities
    * Computing/ office technology knowledge, eg use of MS Office, Quick Books and other related software
    * The ability to interact with all parties while maintaining and emphasizing a position of principled political neutrality and operational independence
    * Desirable: Bachelor’s degree in Business related field

Application and Contact Details:
Interested qualified candidates are requested to submit a letter, a resume and names of three references to kenyarecruitment@pedaids.org by 15th October, 2010.

To ensure timely review of your credentials, please insert the job reference number in the subject line of the email.

Please note that only shortlisted candidates will be contacted.

EGPAF is mainly funded by the United States Agency for International Development (USAID) and Centres for Disease Control and Prevention (CDC).

The PAMOJA Project is funded by CDC.

EGPAF is an equal opportunity employer.

Please visit our web site www.pedaids.org for more details on the Foundation.

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Finance Officers Job Vacancies - EGPAF Pamoja Project

Finance Officers Job Vacancies - EGPAF Pamoja Project

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to recruit the following positions for the EGPAF PAMOJA PROJECT

The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.

Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.

The project office will be based in Kisumu and seeks to fill the following positions:

Ref: PMJ/FO/2010
Finance Officers
2 Posts

Summary
Reporting the Senior Finance and Administration Officer, the incumbent will administer the finance tasks of EGPAF Kisumu Sub Office by providing accounting support and in addition, implement financial procedures to ensure cost effective and timely handling of financial accounting issues.

Primary Responsibilities
    * To provide assistance in maintenance of all field office financial records.
    * Maintain up-to-date, accurate and complete records in required formats for all financial transactions.
    * Submit monthly financial documentation to HQ and maintain local file
      copies in a timely fashion.
    * Process payment vouchers and cheques on a day-to-day basis.
    * Maintain petty cash on an imprest basis and expense posting of the petty cash.
    * Maintain up to date records of cash receipts and ensure prompt banking of cash returned by staff.
    * Audit and follow up all travel and workshop expense reports for authorization, accuracy, allowable expenses and charge codes, and accounting for advances as per EGPAF Kenya financial policies
    * Respond on a timely basis to all inquiries from suppliers, staff and HQ finance team.
        * Ensure that all utilities are paid in full and on time.
    * Reconcile all supplies statements to EGPAF’s records and update the Finance & Admin officer on any discrepancies.
    * Identify opportunities to streamline office processes, make recommendations to the Finance team and implement changes.
    * Perform Bank Reconciliation for sub-office
    * Ensure that all licenses and any other regulatory requirements are up to date
    * Inventory control for sub-office Furniture and Equipment

Knowledge and Skill Requirements
    * Minimum business related undergraduate degree and at least CPA II.
    * Minimum three years working experience in a busy finance office.
    * Proficiency in Ms Office applications. Excel and QuickBooks is an added advantage
    * Experience in working with USG funded programs will be an added advantage.
    * High numeracy and sound technical skills.
    * Problem-solving skills, initiative and strong attention to detail.
    * Analytical approach to work.
    * Excellent oral and written communication skills.
    * Good time management skills and the ability to prioritize

Application and Contact Details:
Interested qualified candidates are requested to submit a letter, a resume and names of three references to kenyarecruitment@pedaids.org by 15th October, 2010.

To ensure timely review of your credentials, please insert the job reference number in the subject line of the email.

Please note that only shortlisted candidates will be contacted.

EGPAF is mainly funded by the United States Agency for International Development (USAID) and Centres for Disease Control and Prevention (CDC).

The PAMOJA Project is funded by CDC.

EGPAF is an equal opportunity employer.

Please visit our web site www.pedaids.org for more details on the Foundation.

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