Office Assistant Job Vacancy - EGPAF Pamoja Project
The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.
Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.
The project office will be based in Kisumu and seeks to fill the following position:
Ref: PMJ/OA/2010
Office Assistant
1 Post
Summary
Reporting to the Office Administrator, the incumbent will undertake general office cleaning, run office errands and administer the front office in absence of the Administrative Assistant
Primary Responsibilities
* Responsible of daily office cleanness and the properties(floor, windows, doors, ceiling, equipments, furniture and kitchen utensils)
* In absence of Administrative Assistant, ensure that all incoming/outgoing calls, faxes and letters and official documents are recorded and kept well into respective files/place.
* Prepare staff tea (if need be) and other office requirement as scheduled by office time table.
* Ensure that all files are kept properly and office supplies are issued and recorded in store ledger.
* Ensure that Foundation properties are kept clean and safe all the time.
* Maintain records and report on every office supplies (office/kitchen supplies)
* Running office errands e.g. mail posting and delivery of letters and payment of office bills
* Photocopying and binding of documents.
* Keep the reception area tidy and welcoming during office hours
* Any other routine office errand duties assigned by the Office Administrator
Knowledge and Skill Requirements * Secondary education, college education is preferable
* Able to write and speak fluently in English
* Computer literate and knowledge to operate office equipment (photocopier, fax, telephone and scan machine)
* Have excellent interpersonal, organizational and customer care skills
* Self motivated
* Female applicant are highly encouraged
* Experience at least 3 years working with reputable organizations as an office Assistant
* Any college certificate or diploma from reputable institution will be an added advantage.
Application and Contact Details:
Interested qualified candidates are requested to submit a letter, a resume and names of three references to kenyarecruitment@pedaids.org by 15th October, 2010.
To ensure timely review of your credentials, please insert the job reference number in the subject line of the email.
Please note that only shortlisted candidates will be contacted.
EGPAF is mainly funded by the United States Agency for International Development (USAID) and Centres for Disease Control and Prevention (CDC).
The PAMOJA Project is funded by CDC.
EGPAF is an equal opportunity employer.
Please visit our web site www.pedaids.org for more details on the Foundation.
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