Jobs Opportunity Kenya: Administrative Assistant Job Vacancy - EGPAF Pamoja Project
The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.
Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.
The project office will be based in Kisumu and seeks to fill the following position:
Ref: PMJ/AA/2010
Administrative Assistant
1 Post
Summary
Reporting to the Senior Finance and Administration Officer, the incumbent will provide administrative support to the project office.
Primary Responsibilities
* Ensure good relationship between the Foundation and the public in person, over the phone, and through e-mails when interacting with or visiting the Office.
* Maintain reception information/literature.
* Keep the reception area tidy and welcoming during office hours.
* Ensure office access procedures are followed at all times
* Acknowledge, handle and distribute both incoming and outgoing mail and parcels accordingly.
* Maintain and control office supply, stationery, and kitchen supplies for the office.
* Oversee and facilitate hotel, transport logistics, visa requirements, and other travel needs for both local and international staff and visitors.
* Manage key vendor relationships with local hotels, Travel Agency, and other third party providers
* Contract maintenance of all office equipment in conjunction with ICT: Ensure that all office equipment and work space properly maintained and serviced. Follow up with vendors for after sale service and maintenance
* Oversee proper running of utilities for the building such as electricity water and proper function of telephone lines.
* Assess Admin policies and procedures on an on-going basis to identify and propose new policies or changes as needed, in addition to monitoring the implementation of existing Admin policies to ensure they are being properly adhered to.
Knowledge and Skill Requirements
* Secondary education, college education is preferable
* Able to write and speak fluently in English
* Computer literate and knowledge to operate office equipment (photocopier, fax, telephone and scan machine)
* Have excellent interpersonal, organizational and customer care skills
* Self motivated
* Female applicant are highly encouraged
* Experience at least 3 years working with reputable organizations as an office Assistant
* Any college certificate or diploma from reputable institution will be an added advantage.
Application and Contact Details:
Interested qualified candidates are requested to submit a letter, a resume and names of three references to kenyarecruitment@pedaids.org by 15th October, 2010.
To ensure timely review of your credentials, please insert the job reference number in the subject line of the email.
Please note that only shortlisted candidates will be contacted.
EGPAF is mainly funded by the United States Agency for International Development (USAID) and Centres for Disease Control and Prevention (CDC).
The PAMOJA Project is funded by CDC.
EGPAF is an equal opportunity employer
.
Please visit our web site
www.pedaids.org for more details on the Foundation
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