Mercy Corps Kenya - Country Finance Manager.

Mercy Corps Kenya - Country Finance Manager.

Mercy Corps Kenya is seeking a Country Finance Manager.

PROGRAM/DEPARTMENT SUMMARY:

The Mercy Corps Finance Department is responsible for all financial functions for MC Kenya, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program Team to ensure that financial resources are used efficiently and effectively.

                         

[Describe overview of job missioGENERAL POSITION SUMMARY:

Working in the Mercy Corps Kenya program office in Nairobi under the direction of the Country Director, the Country Finance Manager is responsible for all aspects of financial management of the country program, ensuring compliance with Mercy Corps internal policies and procedures as well as donor regulations.

ESSENTIAL JOB FUNCTIONS:

1.    Oversee and manage daily country-wide accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.

2.    Plan and implement systems for financial operations in both the main country offices and in field offices in accordance with the Mercy Corps Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.

3.    Hire, train and supervise Mercy Corps finance staff in country.

4.    Ensure set up of finance and grants management departments  in newly established offices in the country

5.    Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs.

6.    Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.

7.    Provide monthly management reports to the Country Director and Program Managers, including expenditures by cost center/project, subgrantee reporting and other financial information, in a timely and accurate manner.

8.    Develop annual fiscal year budgets with the Country Director and develop and implement grant budgeting and forecasting systems with Program Managers.

9.    Develop country proposal budgets for various donors and funding opportunities with the Country Director and the Sr. Program Development Officer for Africa.

10.   Perform internal audits and reviews as required to ensure compliance with Mercy Corps and donor requirements.

11.   Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train Mercy Corps program and partner staff in these policies.

12.   Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.

13.   Ensure financial compliance with Mercy Corps’ procurement policies and procedures for all goods and services.

14.   Develop and maintain local office policies and procedures and provide training for all issues related to local financial matters.

15.   Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that Mercy Corps’ has adequately accounted for the financial impact of local staff compensation and benefits.

16.   Maintain appropriate local insurance coverage to protect Mercy Corps.

17.   Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

18.   Other duties as assigned.

Do This

SUPERVISORY RESPONSIBILITY:

All finance and grants management staffs

ACCOUNTABILITY

REPORTS DIRECTLY TO: Country Director

WORKS DIRECTLY WITH: HQ Regional Financial Officer, Africa Region Financial Advisor, MC Kenya program staff, African region and MC Kenya finance & grants and administrative staff

KNOWLEDGE AND EXPERIENCE:

• A BA/S in accounting or finance is required.  An advanced degree is preferred;
• Four or more years of progressive financial management experience is required;
• Four years experience in grants management as well as an understanding of donor regulations is required;
• Three years international experience is required;
• Three years field office experience with international NGO/PVO is preferred;
• Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports;
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet;
• Advanced computer skills in MS Office programs, particularly Excel;
• Prior management experience and strong organizational skills;
• Excellent oral and written English skills; and Swahili proficiency a plus.

SUCCESS FACTORS:

The ability to interact effectively with international and national personnel both in a managerial as well as training capacity is required.  An ability to support programmatic objectives with timely and meaningful financial information is essential.  A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  The Country Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites.

If you meet the above requirements, please e-mail your application letter, concise CV, listing three (3) professional references with valid email address and telephone contacts  (including a recent employer) to: hr@ke.mercycorps.org.

Deadline for receiving applications will be 4:00 pm October 15, 2010.  Mercy Corps will have contacted all short listed applicants before 4:00 pm on October 22, 2010.

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Marketing/ Business Development Manager Vacancy

Marketing/ Business Development Manager Vacancy

A rapidly growing training institution is looking for a qualified: Marketing/ Business Development Manager.

The candidate should be a University graduate with at least 5 years working experience in a similar position, and aged 35 years and above. Knowledge in Accounting will be an added advantage.

Applicants should send an application letter, C.V, copies of Academic Certificates and Testimonials on or before 8th October 2010.

Apply to;

The Advertiser,
P.O Box 6845 – 00300,
Nairobi.
Only short listed candidates will be contacted.

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Quality Control Manager Job Vacancy

Quality Control Manager Job Vacancy

Our client, a very busy manufacturing company with its operations along Mombasa road, and which has been operating in Kenya for over five years requires the services of a Qualified Quality Control Manager

 

Job Description

1.    Responsible for ensuring that products processed are of the quality required for their intended use.

2.    Responsible for final release of products from one manufacturing stage to the other.

3.    Responsible for rejecting of products from proceeding to the next production process if it does not comply with the stated specifications.

4.    Responsible for all the production & QC documentation in the company.

5.    Ensuring that calibration and validation of production and laboratory equipments including balances, autoclaves, oven driers, mixing tanks, etc are done on schedule basis.

6.    Ensuring there is continuous training of production and Q.C personnel in act as a GMP administrator.

7.    Ensuring that the calibration and validation records are maintained and up-dated and validation of the air and water production systems, a septic filling and Q.C analytical procedures are performed.

8.    Ensuring that customer’s complaints related to the quality of the product are well handled and records maintained.

9.    Ensuring that monitoring and performing continuous stability studies of the products are done and records maintained.

10.  Ensuring that product recalls to the quality of the product are well handled.

11.  Responsible for follow-up of health and safety matters with relevant authorities.

12.  Responsible for co-ordinating medical examination of personnel with the company doctor and keeping personnel files.

13.  Ensuring that review of batch production records and investigations in any discrepancies in the data provided are done and records maintained.

14.  Responsible for co-ordinating self-inspection on regular basis.

15.  Ensuring that the isolation and destruction of obsolete printed packaging materials or rejected materials are done and records maintained.

16.  Ensuring that the set of analytical procedures for all the raw materials and finished products in the company are documented.

17.  Ensuring that the master production records (master formula) are well documented and detailed enough to include all the processes done during manufacturing.

18.  Ensuring that a set of specifications for testing all staring materials and packaging components are documented.

19.  Ensuring that a set of specifications for testing all finished products are documented.

20.  Responsible for ensuring all relevant sops are in place and reviewed periodically as per requirements.

21.  Ensuring that maintenance and testing of equipments like balances are done and records maintained.

22.  Ensuring that validation of analytical procedures used in quality control are performed.

23.  ensuring that procedures for monitoring of the environmental parameter in the sterile area including viable micro-organisms, air speeds, air changes and particle size are available and records maintained.

24.  ensuring that sterility tests for the sterile area in microbiology areas are done and records maintained

25.  Ensuring that laboratory microorganisms are well maintained to assure suitability for microbial testing. The micro-organisms should be identified and adequate records maintained showing history of their use

26.  Ensuring that products are designed and developed in a way that takes account of the requirement of c GMP.

27.  ensuring that laboratory records which include complete data derived from all tests necessary to assure compliance with established specifications and standards, including examinations, essays, etc are prepared and complied to.

28.  responsible for the pest control department and production departments are running their requirements and schedule as required

 

Ideal candidate

·         Must have  done a Degree in Pharmacy or

·         Must Have a Diploma in Pharmacy and with a hand-on the job experience of over 5yrs in the same field.

·         Concrete experience with a busy manufacturing company is an added advantage especially in the quality assurance department.

·         Must be very sharp and keen to details; analytically smart.

·         Good report writing skills required.

To apply for this position contact us through the following contacts:  email: recruitment@workforceassociates.net or call 0726648869 or 0724689682 before 7th /10/10.

Any application after the stipulated time will not be considered.

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Clearing Forwarding and Warehousing Assistant Job Vacancy

Clearing Forwarding and Warehousing Assistant Job Vacancy

Clearing and Forwarding and Warehousing Assistant lady Job in Nairobi Transport Company.

Requirements

·         Female aged between 24 to 27 years.

·         Diploma in clearing and forwarding from a reputable college or Diploma in Business Administration or Logistics.

·         Computer Literate

·         6 months experience in a clearing and forwarding or warehousing company.

·         Those with only internship experience can apply

 

Personal Attributes: hardworking personal and of high integrity are required

The salary offered is competitive and will depend with the individual’s abilities.

If you satisfy the above criteria, kindly forward your CV with a covering letter to the below address indicating why you believe you are best placed to handle the job at hand

Closing Date Tuesday 5th October.2010

Recruiting Manager
Corporate staffing Services
Suite 3, 13th Floor, Development House, moi avenue,
Email: jobs@staff-kenya.com
Website: www.staff-kenya.com
Registered with Ministry of Labour.

N.B We do not charge any fee for having your CV in our database no for conducting interviews.

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Sales/Business Development Officer Job Vacancy (Kshs 15,000-20,000)

Sales/Business Development Officer Job Vacancy (Kshs 15,000-20,000)

One of our clients, a transport moving solutions company is looking for a result oriented Sales Officer to complement the Sales and Marketing function

 

Responsible To: Director,Business Development

Job Purpose: Business Development

Overall Responsibility:

·         Generate sales leads and convert to sales orders to achieve target sales volumes.

·         Continually reach out to identify and approach potential new clients, convert enquiries from potential clients to sales.

·         Promptly respond to all enquiries, prospects and tentative or definite business opportunities.

·         Develop relationships with existing clients and maximize revenue potential.

·         Develop existing marketing activities to ensure awareness of the company products amongst all target groups.

 

Requirements

·         Diploma in sales and marketing or business administration.

·         Previous experience in selling a service is not mandatory but an added advantage. You will be trained on the job

·         Male aged between 24 and 27 years.

·         Starting Salary is Ksh 15-20K with commissions payable too.

If you satisfy the above criteria, kindly forward your CV with a covering letter to the below address indicating why you believe you are best placed to handle the job at hand:

Closing Date Tuesday 5th October.2010.

Recruiting Manager.
Corporate staffing Services
Suite 3, 13th Floor, Development House, moi avenue,
Email: jobs@staff-kenya.com
Website: www.staff-kenya.com
Registered With Ministry of Labour.

N.B We do not charge any fee for having your CV in our database no for conducting interview

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Kenya Polytechnic Deans of Faculties Jobs in Kenya

Kenya Polytechnic Deans of Faculties Jobs in Kenya

The Kenya Polytechnic University College

A Constituent College of the University of Nairobi

Institutional Profile

The Kenya Polytechnic University College was established through the upgrading of the former Kenya Polytechnic in August 2007. The Kenya Polytechnic was established in 1961 as a tertiary institution to offer education and training in technological and vocational disciplines.

The Kenya Polytechnic University College is a constituent college of the University of Nairobi. The core of the mandate of the Kenya Polytechnic University College is to offer technical and vocational education and training (WET) at both the polytechnic and university levels. The college shall continue to offer programmes at the Diploma and certificate levels even as it expands its mandate to offer as well degree programmes.

The institution is thus in effect a ‘polytechnical university college’. The college currently has a student registration of some 8,700 students made up as 4,300 full-time students with 4,400 part-time students. The bulk of the students are pursuing programmes leading to the award of Diploma. The college admitted her first students on the degree programmes in January 2009.

Vacancies Re-Advertisement

The Kenya Polytechnic University College is seeking to recruit Deans of Faculties as follows:

1.    Dean, Faculty of Applied Sciences and Technology (Ref/No. A D/0023/1 0)

2.    Dean, Faculty of the Arts and Technology Studies (Ref/No. A D/0024/1 0)

3.  Dean, Faculty of Engineering and the Built Environment (Ref/No. A D/0025/1 0)

The Dean of Faculty is the academic and administrative head of the Faculty. The Dean shall, under the general direction of the Principal, be expected to provide general and strategic leadership to the Faculty and to this extent shall have overall responsibility for the direction, organisation, and administration of the programmes within the Faculty.

The Dean shall be expected to provide academic leadership in his/her area of specialization and shall be required to dedicate at least forty percent of his/her time to academic pursuits including teaching responsibilities.

The successful candidate shall thus be simultaneously appointed to the position of professor in the teaching Department of their field of specialisation within the university college, and should thus in addition be qualified to be appointed as such.

Candidates for this position shall be senior scholars with considerable experience in university teaching, research, and administration. They should posses an earned PhD degree or equivalent with experience of at least three years at the level of Chairman of Department in a university or an equivalent institution of higher learning.

The various Faculties of the University College are organised into the following academic units:

1. Faculty of Applied Sciences and Technology

School of Health Sciences and Technology: biomedical sciences and technology, community and public health, healthcare and hospital services management, nutrition and dietetics, and pharmaceutical sciences and technology

 

School of Pure and Applied Sciences: biochemistry and biotechnology, biological science and technology, chemical science and technology, earth and environmental science, food science and technology, and technical and applied physics

 

School of Mathematics and Statistics: business and financial mathematics, engineering and technical mathematics, pure and applied mathematics, and statistics and computational mathematics.

 

2. Faculty of the Arts and Technology Studies

School of Business and Legal Studies: accounting and finance, business administration, economics and development studies, law and legal studies, management science and technology, and secretarial and office administration

 

School of Creative Arts and Technologies: design and creative media, fashion and textiles, journalism and mass communication, music and performing arts, and printing and media technology

 

School of Hospitality and Tourism Management: event and convention management, hotel and restaurant management, institutional catering and accommodation, and tourism and travel management

 

School of Social and Cultural Studies: language and communication studies, library and information studies, science and technology studies, and social and intercultural studies

 

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KEMRI Human Resource Officer Job Vacancy (Ksh 73,706)

KEMRI Human Resource Officer Job Vacancy (Ksh 73,706)

Reference Number: HRO-9-10
Category: Human Resources

Salary: Ksh 73,706/-
Grade: 4.8

Location: Kilifi
Country: Kenya

Summary:

The post holder will be responsible in providing support to the Programme on resourcing and contract management, performance management process, employee learning and development requirements and management of HR databases so as to ensure the HR department delivers integrated services to employees streamline processes, and guarantee a diverse and skilled workforce meet the corporate business needs and requirements

Reporting Lines: Reports to the Head of Human Resources

Contract Duration: One (1) Year in the first Instance

Key Responsibilities:

Resourcing and Contract Management:

·         Support  the management of the Programme’s recruitment, selection  and induction processes in the most efficient and  cost-effective way;

·         Ensure the legal and organizational procedures on recruitment, deployments and separation are adhered to

·         Support the contract management process from recruitment, contract changes and separation processes.

 

Performance Management

·         Ensuring the performance management process is implemented effectively throughout the Programme as per the management cycle.

·         Building awareness of the Principal Investigators, Heads of Department and Line managers on performance management process;

·         Initiating necessary systems to identify poor performers manage poor performance and facilitate timely feedback on poor performance

 

Learning & Development:

·         Supporting the Programme’s training and development functions

·         Identifying the learning and development requirements for the Programme’s  non-scientific staff

·         Sourcing appropriate external workshops/courses, identify external/internal resources and implement internal training programs to address staff learning requirements

·         Working closely with the Head of Training in implementing  training interventions in the Programme;

·         Reviewing performance management process and tool while developing appropriate mechanisms to ensure quality through the performance management system

·         Facilitating in house trainings where necessary

 

Employee Relations and Welfare:

·         Handling all the staff welfare issues

·         Assisting the Head of HR on staff association/representation issues

·         Assisting the Head of HR on the review and updates on the staff handbook

 

Management of HR database:

·         Supporting the maintenance of an up to date and comprehensive HR information database

·         Ensuring completeness & accuracy of HR data in-line with payroll data

·         Producing monthly HRIS reports.

 

Skills and Competence:

Post holder should:

·         Have a first degree in social sciences and professional qualification in Human Resources Management.

·         Have minimum five years progressively responsible experience in human resources management or related area especially in recruitment, performance management, learning and development.

·         Excellent computing skills especially practical experience with HR Information Systems and other IT tools in Human Resources area will be an added advantage.

·         Good interpersonal & communication/facilitating skills and be a team player

·         Maintain confidentiality of HR records and information

·         Be able to work with a high level of accuracy and attention to detail.

 

Application Procedure

Visit the KEMRI Wellcome Trust careers page here to register and apply online for this vacancy

Candidates must supply an email and telephone contact that will be used when offering interviews.

The application closing date is 4th October, 2010.

Only shortlisted candidates will be contacted.

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