Mercy Corps Kenya - Country Finance Manager.
Mercy Corps Kenya is seeking a Country Finance Manager.
PROGRAM/DEPARTMENT SUMMARY:
The Mercy Corps Finance Department is responsible for all financial functions for MC Kenya, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program Team to ensure that financial resources are used efficiently and effectively.
GENERAL POSITION SUMMARY:
Working in the Mercy Corps Kenya program office in Nairobi under the direction of the Country Director, the Country Finance Manager is responsible for all aspects of financial management of the country program, ensuring compliance with Mercy Corps internal policies and procedures as well as donor regulations.
ESSENTIAL JOB FUNCTIONS:
1. Oversee and manage daily country-wide accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
2. Plan and implement systems for financial operations in both the main country offices and in field offices in accordance with the Mercy Corps Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
3. Hire, train and supervise Mercy Corps finance staff in country.
4. Ensure set up of finance and grants management departments in newly established offices in the country
5. Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
6. Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.
7. Provide monthly management reports to the Country Director and Program Managers, including expenditures by cost center/project, subgrantee reporting and other financial information, in a timely and accurate manner.
8. Develop annual fiscal year budgets with the Country Director and develop and implement grant budgeting and forecasting systems with Program Managers.
9. Develop country proposal budgets for various donors and funding opportunities with the Country Director and the Sr. Program Development Officer for Africa.
10. Perform internal audits and reviews as required to ensure compliance with Mercy Corps and donor requirements.
11. Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train Mercy Corps program and partner staff in these policies.
12. Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.
13. Ensure financial compliance with Mercy Corps’ procurement policies and procedures for all goods and services.
14. Develop and maintain local office policies and procedures and provide training for all issues related to local financial matters.
15. Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that Mercy Corps’ has adequately accounted for the financial impact of local staff compensation and benefits.
16. Maintain appropriate local insurance coverage to protect Mercy Corps.
17. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanita rian mission.
18. Other duties as assigned.
SUPERVISORY RESPONSIBILITY:
All finance and grants management staffs
ACCOUNTABILITY
REPORTS DIRECTLY TO: Country Director
WORKS DIRECTLY WITH: HQ Regional Financial Officer, Africa Region Financial Advisor, MC Kenya program staff, African region and MC Kenya finance & grants and administrative staff
KNOWLEDGE AND EXPERIENCE:
- A BA/S in accounting or finance is required. An advanced degree is preferred;
- Four or more years of progressive financial management experience is required;
- Four years experience in grants management as well as an understanding of donor regulations is required;
- Three years international experience is required;
- Three years field office experience with international NGO/PVO is preferred;
- Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports;
- Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet;
- Advanced computer skills in MS Office programs, particularly Excel;
- Prior management experience and strong organizational skills;
- Excellent oral and written English skills; and Swahili proficiency a plus.
SUCCESS FACTORS:
The ability to interact effectively with international and national personnel both in a managerial as well as training capacity is required. An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Country Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites.
If you meet the above requirements, please e-mail your application letter, concise CV, listing three (3) professional references with valid email address and telephone contacts (including a recent employer) to: hr@ke.mercycorps.org.
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