The purpose of the position is to provide administrative, secretarial, and logistical support to the CEO
Duties and responsibilities;
* Screening telephone calls, enquiries and requests, and handling them when appropriate
* Organizing and maintaining diaries and making appointments
* dealing with correspondence and writing letters/ minutes
* Organizing and attending meetings, and ensuring the CEO is well-prepared for meetings
* Dealing with incoming email, faxes and post
* Arrange travel and accommodation
* May deputize for the CEO in his absence
* Devise and maintain office systems to deal with the flow and storage of files and information.
* Producing documents, briefing papers, reports and presentations
* Ensure follow-up action as may be required by the CEO from time to time
* Promote safe and efficient use of office machinery, equipment and inventories allocated to the office
Knowledge and skills required;
* Knowledge of office administration and bookkeeping procedures.
* Ability to maintain a high level of accuracy and confidentiality.
* Excellent interpersonal skills.
* Analytical and problem solving skills.
* Decision making skills
* Effective verbal and communication skills
* Computer skills including the ability to operate spreadsheets and word processing programs.
* Time management skills.
Qualifications.
* Bachelors Degree in Business Administration and Office Management.
* Secretarial Training and IT Proficiency
If you meet the above criteria, send an application with a detailed C.V stating your experience, qualifications, current remuneration, 3 referees, day-time telephone numbers and email address to :- tito@mentorgroup.co.ke on or before Friday, October 8th, 2010.
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