Estate Manager Jobs Kenya.
REPORTING TO : DVC, Finance, Planning & Administration
RESPONSIBLE FOR : Drivers, Support staff and Outsourced Staff
MAIN PURPOSE OF JOB
As part of the management team, the Estate Manager will be expected to provide overall leadership in
operations at strategic and technical level and also to update the DVC. Finance, Planning & Administration, on administrative functions and ensure that both staff and students receive the best services.
PRIMARY RESPONSIBILITIES
1. Asset Management
Develop and control asset budget
.Coordinate construction works for all University projects with consultants and contractors.
. Responsible for establishing and maintaining an accurate, detailed and up to date fixed asset register.
. Providing monthly updates of the fixed asset register to DVC Finance, Planning & Administration.
. Ensure that all assets are uniquely referenced and able to be tracked.
. Ensure that the disposal of fixed assets is done in according to the University requirements and
standards.
. Ensure, with the advice of the DVC. Finance, Planning and Administration, that fixed assets are valued
at regular intervals to provide an accurate reflection of the current asset values.
2. Telephones
. Ensure that the telephone network is adequate to support the University Business
. Should ensure that the internal telephone directory is updated with the most recent staff listings
. Acquisition and routine maintenance of telephone services/faxes/ and approve purchase of
Airtime/credit for official use.
. Coordinate and process telephone service requests
. Prepare reports on monthly telephone expenditure and give recommendations on how to manage
telephone costs
3. Repairs
. To oversee preventive maintenance and repairs
. Identify, evaluate and estimate the total cost of University’s repairs for management approval
. Source for relevant companies/technicians to carry out the repairs and ensure that the repairs are done
in time
. Supervise and inspect and report to the management the state of repairs
4. Reception
. Ensure that the receptions are conducive for our visitors and customers
5. Tea Services and Water Dispensers
. Prepare a budget for the tea services
. Ensure that tea is provided to staff in time
. Ensure that all the ingredients required for the preparation of tea are available all the time
. Ensure that the water dispensers are refilled promptly and the tumblers are available for use.
6. Machine Room
. Keep the machines in good working order by scheduling timely maintenance
. Ensure that all the utilities and stationery for use in the machine room are always available for use.
. Control Photocopying and other related costs
7. General Administration
. Co-ordinate Messegerial services
. Control both incoming and outgoing mails
. Ensure that outgoing mails are properly stamped
. Arrange for urgent mails to be delivered on time
8. General Aesthetics
. Ensure that the grounds are well maintained and offices are tidy/clean at all times
. Liaise with CPA centre and outsourced cleaning providers to co-ordinate cleaning activities
9. Security
. Liaise with CPA Centre on security matters
. Ensure that there is adequate security in the University. This includes both University’s property and
personal property.
. Report any incident of theft to the Director, Finance, Planning and Administration.
. Ensure that fire prevention tools are installed and well maintained
. Liaise with Human Resources Department for training of staff on use of fire prevention/management
tools.
10. Transport
. Weekly review of the status of each vehicle.
. Determine vehicles needing work and renewal of all operational licenses.
. Transport vehicles needing work to and from maintenance sites.
. Report irregularities in employee use of vehicles to the administration.
. Report serious maintenance problems with a vehicle to the administration
11. Other Related areas include:
. Oversees the supervision of personnel, which includes work allocation, training and problem resolution:
evaluates performance and makes recommendations for personnel actions: motivates employees to
achieve peak productivity and performance.
. Develops and control the annual operating budget
. Lead, develop and manage efficient and effective administrative sy stems and services to support the
academic functions of the University.
. Contribute to the operational planning and successful development of the University’s activities.
. Supervise, develop and manage a team of administrative support staff for the University as well as their
performance management.
12. PERFOMANCE STANDARDS
. Compiling and submitting monthly reports.
. Zero complaints on customer service.
. Timely update and maintenance of both internal and external records
. Efficient and effective performance of administrative duties.
. High level of confidentiality.
13. PERSONAL ATTRIBUTES
. Courteous to both internal and external clients
. Team player.
. Good listener.
. High level of professionalism.
. Strong organizational skills.
. Good telephone and office etiquette.
14. JOB REQUIREMENTS
. Degree in Engineering, Real Estate Management or other related field with strong record of academic
achievement, MBA is an added advantage.
. Minimum of 2 years of commercial real estate analysis/asset management experience with an
emphasis in office and industrial properties and markets. Experience in property
management/leasing/operations desirable
.Solid analytical and organizational skills and ability to multi-task
.Highly-developed verbal and written communication skills
. Ability to work independently and as part of a team
. Excellent Resource Management and supervisory skills.
. Proactive thinking with detail-oriented and creative problem solving approach
How to apply:
Send your application including a cover letter indicating your desire to work with our client; a detailed CV
highlighting relevant experience, details of current and expected salary, a daytime phone contact, email
address, and the names of three professional referees by close of business Friday 16th July 2010.
Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Web: www.adeptsys.biz
Only short listed candidates will be contacted. Please note that we do not charge fees for receiving or
processing job applications.
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