Receptionist / Office Assistant Job Vacancy in Kenya - African Institute for Development Policy (AFIDEP)

Receptionist / Office Assistant Job Vacancy in Kenya - African Institute for Development Policy (AFIDEP)

AFIDEP is a non-profit policy think-tank whose purpose is to facilitate the synthesis, translation and utilization of research evidence in policy-making, program design, and resource allocation in Africa.

AFIDEP, which has its Head office in Nairobi, is seeking a highly qualified and self-motivated individual to fill the position of a Receptionist/Office Assistant.

The Receptionist/Office Assistant contributes to AFIDEP’s mission by providing front office, clerical, janitorial and catering services.

Position: Receptionist/Office Assistant (1 Post)

Salary: Commensurate with experience and qualifications

Nature of Employment: Contractual (two years)

Pay Period: Monthly

Summary

The incumbent will undertake general office cleaning, run office errands and manage the front office.

Responsibilities

•      Maintain cleanliness and orderliness in the office
•      Manage the reception; including receiving, screening and transferring calls to relevant staff, welcoming guests and responding to enquiries
•      Collect, sort, distribute and prepare mail, messages and courier deliveries
•      Carry out routine clerical duties including banking.
•      Deliver payments of office bills
•      Make coffee and tea for staff and visitors
•      Type documents, reports and correspondence as and when required.
•      Process orders of supplies, stationery, and equipment
•      Support processing of travel
•      Support organization of meetings and conferences
•      File data/documents and maintain records
•      Keep stock of kitchen, janitorial and sanitary supplies
•      Any other duties as assigned.

Requirements

1.      A diploma in Business Administration and KCSE mean grade C plain or higher
2.      Good oral and written communication skills, with ability to communicate effectively across all levels of the organization
3.      Knowledge to operate office equipment
4.      Working experience with MS Office Suite and Adobe
5.      Have excellent interpersonal, organizational and customer care skills.
6.      At least one year of relevant office experience in similar capacity

Applicants are required to send a one-page cover letter and CV not later that 29th March, 2011 to

Administration Officer,
African Institute for Development Policy (AFIDEP),
P.O. Box 14688-00800, 
Westlands, 
Nairobi, 
Kenya

Website: www.afidep.org
Email: info@afidep.org

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