Description:
VACANCY ANNOUNCEMENT REF: UNSOM/2011/014
Title: Procurement & Contracts Specialist
Category and Grade: Level:L-3
Type of Contract: Temporary Appointment
Length Of Contract: 364 days
Organization Unit: Supply/Logistics
Duty Station: UNICEF Somalia Support Centre, Nairobi
Closing date of Application: 25th March 2011
If you are qualified and looking for a chance to make a real difference in the lives of vulnerable Somali
children while gaining opportunities for career growth, you are invited to apply for the post of a Finance
Assistant with UNICEF Somalia Support Centre.
The incumbent will be under the supervision of the Supply and Logistics Manager, and will be
responsible for the efficient and effective planning, conducting of a self assessment in procurement to
improve procurement procedures, develop and train staff on Institutional contracts workflow processes
including contract management and support procurement functions for Programmes humanitarian relief
intervention
.
If successful, you’ll be part of a dynamic and passionate team in Somalia and Nairobi that works together
to improve the health, nutrition, water, sanitation, hygiene, and basic education of Somali girls and boys
and protect them from violence, exploitation and abuse.
The successful candidate will be offered a Temporary Appointment for 364 days.
Major duties and responsibilities:
Review all Supply Requisitions, liaise with Programme, Operations sections and Regional Office
Supply Section to ensure correct specifications, accurate and adequate funding, pricing and
logical place of procurement.
Review Quotations and provide inputs on selection of supplier. Review Purchase Orders and
ensure they are accurate in terms selected supplier, details are in line with the supplier’s pricing
ensuring delivery period and terms are in the best interest of UNICEF. Provide input into the
payment of suppliers in accordance with the Table Of Authority and Supply Standard Operating
Procedures. Sufficiently address various issues that may be raised by suppliers with regard to
details of Purchase Orders always ensuring Supply Manager is fully consulted and decisions are
in the best interest of the organization.
Contribute to policy and operational issues related to Supply and Logistics with Regional Office
Supply Section and other service providers. Represent UNICEF Somalia in Supply/Logistics
meetings as requested by supervisor and assist the Supply/Logistics Manager and Chief of
Operations in ensuring that policy and actions are in the best interest of UNICEF Somalia.
Participate in programme discussions and provide technical guidance to programme sections in
preparing Supply Plans. Provide assistance to Project managers in order for them to plan and
manage their projects better in relation to Supply and Logistics inputs. Attend to issues related to
adjustment and closure of Requisitions and offer inputs to ensure the year end obligation exercise
is completed in a timely manner
Train and mentor the Supply Assistant and two Supply/Logistics Assistants in all procurement
related activities including Institutional contracts’ processing and management. Provide support
& Training to field staff in Local Procurement processes and supply functions focusing on raising
requisitions, specifications, budgets etc
Prepare monthly reports on Status of all Requisitions and Share with Chiefs of programmes and
Programme Assistants. Prepare adhoc and periodic reports as shall be required for use in office
meetings, reviews and surveys from time to time.
Conduct a self assessment exercise in procurement processes to identify risk areas and best
practices.
Qualifications, Experience & Skills
- Advanced university degree in Business Administration, Management, Engineering or a related
- technical field, preferably in supply chain management.
- Five years of progressively responsible professional work experience at the national and
- international levels in procurement and contracts management.
- Fluency in English. Another UN language desirable.
- Analytical and conceptual ability; communication skills.
- Planning and monitoring skills; ability to organize work & projects.
- Ability to make timely and quality judgments and decisions.
- Computer skills, including internet navigation, and various office applications.
- Commitment to continuous learning for professional development.
- Ability to work in a multi-cultural environment, and establish harmonious and effective working
- relationships both within and outside the organization.
- Initiative, passion and commitment to UNICEF’s mission and professional values.
- Ability to bring technical expertise and experience in procurement to identity several possible
- approaches.
Interested and qualified candidates should send their applications with an updated UN Personal History
Form (P.11), CV and copies of academic certificates to the email below. UN staff are requested to
provide the last two Performance Evaluation Reports (PERs). Please quote the vacancy number in the
email subject of your application. Only short-listed applicants will be contacted.
Email to: somaliahrvacancies@unicef.org
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