Main Responsibilities
Office Administrator
* Ensure the smooth running of the office at all times.
* Ensure all office equipments and installations are maintained in good working order.
* Plan, Coordinate and supervise all office errands including liaising with the courier service provider.
* Coordinate with the accountant to ensure all suppliers, contractors, service providers, utilities etc, are paid in a timely manner.
* Maintain a schedule of all insurance covers taken by the company and ensure they are renewed in good time.
* Monitor and ensure the renewal of all licences, permits and subscriptions.
* Procurement and Supplier management.
* Monitor and control the use of office supplies and equipments and maintain appropriate records of the same.
* Plan and Coordinate office activities and schedules.
* Control and account for petty cash including controlling the office running budget.
* Responsible for circulating information throughout the organization.
* Support management and other staff in the day to day activities as requested.
* Maintaining office cleanliness and hygiene.
* Supervising clerical and support staff.
* Develop and recommend office procedures and systems and supervise their implementation.
* Independently respond to letters and general correspondence of a routine nature.
* Organizing and supervising office repair and maintenance work.
* Hold brief for the accountant and administrative secretary as assigned or when on leave.
* Suggest areas for improvement in internal processes along with possible solutions.
* Perform other related duties as required.
Other Responsibilities
- Help develop a personnel management policies and procedures manual.
- Manage the proper administration of the HR policies and procedures.
- Explain and clarify the provisions of the personnel policies and procedures to the staff.
- Plan, organize, and Coordinate personnel training.
- Ensure full compliance with all personnel related legislation.
- Monitor, study and advise management of new legislation, trends and emerging practices in HR.
- Ensure proper personnel documentation including staff contracts, accurate job descriptions, confirmation, promotion and disciplinary letters and contract renewals.
- Maintain all staff records and compile statistical reports concerning personnel related data such as recruitment, transfers, performance appraisals, and absenteeism.
- Prepare and maintain the staff leave rooster and monitor staff attendance.
- Monitor scheduled and unexpected absences and coordinate actions to ensure continuity of operations.
- In charge of general communication by the company to staff.
- Oversee employee safety, welfare and health.
- Represent the company and its related businesses in personnel related disputes and hearings.
- Plan and conduct new employee orientation to foster positive attitude towards organizational objectives.
- Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
- Provide reports required by management from time to time on Administrative and Human Resource matters.
- Perform other related duties as required.
To apply for this position, send your CV to mycv@myjobseye.com quoting the position in the subject line. Kindly also mention your current/ last salary and benefits
Only shortlisted candidates will be contacted.
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