Administrative Assistant Job Vacancy

Administrative Assistant Job Vacancy

Harler Holdings Limited is a company founded by a group of professionals who are truly committed to providing unique and affordable services to the East African community.

We are looking for an office assistant to be working under the supervision of the Technical Director; the individual oversees and manages all office procedures and other tasks as assigned.

Duties and Responsibilities

1. Oversee all aspects of general office coordination.
2. Maintain office calendar to coordinate work flow and meetings.
3. Maintain confidentiality in all aspects of client, staff and agency information.
4. Sort and distribute incoming correspondence, including email.
5. Prepare responses to correspondence containing routine inquiries.
6. Perform general clerical duties.
7. Create and modify documents such as invoices, reports, memos, letters and financial statements.
8. May conduct research, compile data and prepare papers.
9. Set up and coordinate meetings
10. Attend meetings as requested in order to record minutes
11. Make travel arrangements for staff and volunteers
12. Collect and maintain inventory of office equipment and supplies
13. Support staff in assigned project‐based work.
14. Assist with overall maintenance of the organization and offices
15. Other duties as assigned by the Technical Director

Knowledge, Skill and Abilities

1. Computer literate.
2. Good writing, analytical and problem solving skills
3. Knowledge of principles and practices of organization, planning, records management and general administration.
4. Ability to communicate effectively.
5. Ability to follow oral and written instructions.

Minimum Qualifications

1. Experience and/or training in an office setting, paid or unpaid, related to filing, reception, processing mail, typing, data entry, answering telephones, assisting the public or other office support duties.
2. Knowledge of the basic principles and practices of bookkeeping.

Applications to be sent to careers@harlerholdings.com no later than 31st August, 2010.

Indicate job title in the description.

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